Support

What is an asset?

• Asset

  The real-world object upon which you gather data.

• Group

  A collection of assets.

For example, if a farming company wanted to configure Greyswift, they might organize their operation in the following way:

Groups could be the different geographic areas of fields.

Assets could be the fields themselves and/or other objects that have data that needs to be measured (e.g. water meters, tractors, etc.)

If you already have records of your current operation, you can use the Import feature to configure Greyswift more quickly.

How do I import data into Greyswift?

Greyswift provides an import feature to make the process of setting up your company faster and easier. This allows you to upload files containing your company's groups, assets, measurements, notes, or properties.

To import any of these, go to the Import/Export page and select the Import tab. From there, you may download sample files showing the appropriate fields your CSV file must contain.

The necessary Asset Types, Assets, Measurement Types, Property Types, and Form Types must be created before importing measurements, notes, properties, and forms.

Please note:

Date fields are assumed to be in local time unless otherwise specified and have a precision of 1 second.

We recommend ISO 8601 format (e.g. "2016-12-20T19:00:00-08:00")

Yes/No values must be represented by the text "Yes" or "No".

Frequency Needed values are represented in seconds, with special values being:

• -1, Every calendar day
• -2, Every calendar month
• -3, Every calendar year
• -4 or blank, Never

The available asset barcode formats are:

• Aztec
• Codabar
• Code 128
• Code 39

• Code 93
• Data Matrix
• EAN-13
• EAN-8

• IMb
• ITF
• MaxiCode
• MSI

• PDF417
• Plessey
• QR code
• RSS 14

• RSS Expanded
• UPC-A
• UPC-E
• UPC/EAN Extension

How do I change the default location and zoom of the Map page?

To change the initial location and zoom level that the map page will focus on, navigate to the Account Settings page, Then click the link titled "Change your default map settings". This will bring up a window with a map on it. You may center the map to your desired location and zoom level. Then press the "Save" button to save your map setting.

How do I set or change an asset's location?

To set the location of an asset, first navigate to the Map page. In the left hand panel, select the asset that you wish to edit. Then click on the target icon just to the above-right of the list of assets. Some drawing tools should appear on the map. You can select what shape you want an asset to be and use the tools on the map to draw it. Once you are finished drawing the asset, it will automatically save with that new location. Alternatively, you can change an asset's location by manually entering latitude and longitude values by clicking the XY button immediately to the left of the target button.

What do the different user roles mean?

Every user is placed into one of the following roles: Administrator, Manager, Editor, or Viewer. Each role has certain privileges:

• Administrator / Owner

  Can perform any action.

• Manager

  Can perform any action except editing users.

• Editor

  Can view and edit measurements, properties, notes, attachments, forms, and tasks. This role is intended for the typical mobile app user or field personnel.

• Viewer

  Can view data in a read-only fashion.

What does the "Approved" column on the users page mean?

If a user is approved, it means they can sign into the website or use the mobile app provided that they provide the correct username and password when they sign in. If they are not approved, they cannot use Greyswift at all even if they provide the correct username and password when logging in. This feature is useful for administrators who wish to disable a user's account without deleting it.

What are user teams?

Teams are a way to limit which asset groups a user has access to. When a team is created, groups may be assigned to it. If a user is assigned to one or more team(s), they will only be able to access the groups that their teams have access to.

How do I reorder assets and groups on the Dashboard page?

To reorder assets and groups on the Dashboard page, simply drag and drop any assets and/or groups up or down the list to change their order. Assets may be moved from one group to another, and groups may be moved from one group to another. When items are reordered on the website, they will also be reordered on the Greyswift mobile app.

What are calculated form fields?

Calculated fields are form fields that Greyswift automatically computes based on a formula that you define. We refer to this formula as an expression, and it can take in various variables as inputs. These variables can either be the current or previous value of another form field or the value of a property from the asset associated with the form. For more information on how to use calculated form fields, check out our short tutorial or contact us for assistance.